Program Assistant

Position Description:

The Program Assistant is a full-time, exempt position that provides day-to-day administrative support and coordination to ensure effective agency and program operations. This Program Assistant reports directly to the Operations Manager and collaborates with a team of stakeholders to ensure mission and program sustainability.

Program Coordination

  • Provide administrative support and coordination to ensure successful operations of agency and programs, including, but not limited to, customer service and reception, file and supply organization, the opening of mail, document scanning, performing inventory, etc.
  • Provide support and coordination of special projects including, but not limited to, outreach and educational events, training, presentations, communication projects, special events, awareness months, etc.
  • Provide support and coordination to ensure sustainability and organization of the Board of Directors, including, but not limited to, board calendaring (both electronically and on paper), committee and event calendaring, board & committee meeting documentation, packet development, and other operational needs.
  • Provide administrative support and coordination to CEO ensuring timely and effective communications with key program stakeholders, including, but not limited to, internal and external constituents, program participants, and partners.
  • Provide support and coordination to ensure effective program communications, including, but not limited to, entry of
Required Skills/Abilities:
  • Must support PREVAIL’s mission and be dedicated to providing safety, compassion, and respect as we educate, empower, and advocate for individuals, families and young people.
  • Ability to work effectively with individuals from diverse backgrounds and cultures, and awareness of and sensitivity to the cultures represented in San Joaquin County.
  • Ability to productively work both autonomously and as a team member.
  • Complex Problem Solving identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and, at times, stressful environment.
  • Proficient with Microsoft Office Suite or related software.
  • Ability to effectively communicate and work with key stakeholders, including but not limited to government partners, community and individual supporters, executive leadership, and Board of Directors.
Education and Experience:
  • High School Diploma and/or two years experience;
  • Fingerprint clearance is required.
  • Reliable transportation, valid California Driver’s License, and proof of insurance.
Physical Requirements:
  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift to 50 pounds at times.
  • Must be able to ascend and descend up to three flights of stairs throughout the course of a normal workday.
Position Summary:

Title: Program Assistant
Department: Admin
Status: Full-Time / Non-Exempt
Salary: $17.00 – $21.25

*Salary is based on education and experience.

Work With Us

Join us on our mission to build a stronger community by fostering the strengths in individuals and by acting as a catalyst to end violence and youth homelessness. Download the application and apply today.
If applying for a Program Assistant or a Program Specialist position, please specify the program(s) of your choice:
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About Employer:

PREVAIL is an equal opportunity employer and hires and promotes employees regardless of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. PREVAIL strives to be culturally competent, responding respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, and religions in a manner that recognizes, affirms, and values the cultural differences and similarities and the worth of individuals, families, and communities and protects and preserves the dignity of each person.

PREVAIL is a highly established nonprofit organization funded by a variety of federal, state and local government agencies, foundation grants and individual supporters. The continuation of programs, and therefore employment positions, may be contingent upon continued receipt of these or alternative funding sources.


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