PREVAIL is pioneering restoration and elevating voices of advocacy, idealism and leadership for victims of domestic violence, sexual assault and the aftermath of such victimizations, including youth homelessness and human trafficking/sexual exploitation. For more than five decades, PREVAIL has been providing safety, compassion and respect as we educate, empower and advocate for individuals, families and young people.

Our vision is to create opportunities for hope, healing and growth by breaking intergenerational cycles of violence and abuse. Join our team and be part of building a safer community.

Position Description

The Program Manager, Human Resources, is a fulltime, exempt position responsible for the management of PREVAIL’s Human Resources Department. The department oversees the implementation of policies, procedures, compliance, recruiting, hiring, onboarding and employee relations, along with other administrative tasks, as necessary. The Program Manager, Human Resources supervises a Program Assistant to support with payroll- related tasks and reports to a Director of Administration.

Responsibilities

Leadership

• Provide leadership to PREVAIL team to maintain a high level of excellence among programs, including but not limited to, facilitating team conversations, using good business judgement, and role modeling appropriate conflict resolution techniques during difficult situations.
• Represent agency and maintain effective relationships with funding partners including, but not limited to: federal, state and local government or municipalities; foundations; local businesses; community organizations; and community supporters.

Policy, Procedures and Compliance

• Ensure agency maintains compliance with all labor, legal and governmental requirements, which may include but is not limited to: Equal Employment Opportunity (EEO), the Americans with Disability Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, Worker’s Compensation, and the Occupational Safety and Health Administration (OSHA).
• Lead efforts and collaborate with team to maintain up-to-date personnel policies and procedures. Activities may include, but are not limited to: informing leadership of upcoming changes; recommending changes to meet the needs of employees and/or agency; communicating all changes, as necessary.
• Maintain organized and comprehensive personnel files to ensure program and/or funder compliance.
• Manage payroll process to ensure accurate and timely payrolls. Activities may include, but are not limited to: maintaining a deep and comprehensive understanding of the payroll administration process/system; corresponding with employees; maintaining accurate records; and actively partnering with team and vendor to ensure system compliance.
• Administering benefits package. Activities may include, but are not limited to: maintaining a deep and comprehensive understanding of benefit administration process; facilitating relationships with vendors; corresponding with employees and/or other stakeholders; and maintaining accurate records.

Recruiting, Hiring, Onboarding

• Manage recruitment and hiring to ensure open positions are filled appropriately and timely. Activities may include, but are not limited to: collaborating to ensure position descriptions are updated and relevant in a timely manner; coordinating and/or posting of open positions on relevant platforms; screening applicants based on position requirements; scheduling and/or coordinating interviews; facilitating offers and other correspondence; scheduling and/or coordinating pre-hire tasks (ie, reference checks, background checks, start dates, etc.)
• Collaborate with team to ensure comprehensive onboarding plans are completed and implemented.

Employee Relations

• Leads efforts to facilitate and maintain employee engagement. Activities may include, but are not limited to: welcoming new employees; celebrating employee milestone dates; facilitating staff meetings and collaborating with team to ensure effective staff meetings; and responding to inquiries in a timely manner.
• Collaborate with team to ensure implementation of a timely and appropriate performance process. Activities may include, but are not limited to: introducing job-related expectations (ie, policies, position descriptions, performance indicators, etc.); maintaining accurate employee records (digital and paper); and coordinating disciplinary measures and annual evaluations.
• Manage grievance process, which may include but is not limited to: actively listening to employees; elevating concerns; guiding employees; participating in investigations; recommending solutions to management/leadership; coordinating correspondence; and maintaining compliance.

Other Administrative Functions

• Perform administrative tasks, as necessary, to support both program operations and role responsibilities.

Required Skills/Abilities:

• Must support PREVAIL mission and be dedicated to eliminating domestic violence, sexual assault, human trafficking and youth homelessness, in addition to supporting the fundamental values of both feminism and the social work profession, including the worth, dignity, and uniqueness of all persons as well as their rights and opportunities.
• Ability to productively work both autonomously and as a team member.
• Strong communication (both written & verbal), leadership & supervisory skills.
• Superior critical thinking, interpersonal & problem solving skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with proven ability to meet deadlines.
• Experience with a variety of online applications and databases, such as QuickBooks, Microsoft Office, Excel, Office 365, and programmatic/payroll databases.
• Ability to effectively communicate and work with key stakeholders, including but not limited to, government partners, community and individuals, supporters, executive leadership, and Board of Directors.
• Ability to work effectively with individuals from diverse backgrounds and cultures, and awareness of and sensitivity to the cultures represented in San Joaquin County.

Education and Experience:

• Bachelor’s degree or five years of nonprofit work with progressively increasing responsibilities.
• A minimum of three years of nonprofit human resources experience.
• Fingerprint clearance required.
• Reliable transportation, valid California Driver’s License, and proof of insurance.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 25 pounds at times.
• Must be able to ascend and descend up to three flights of stairs throughout the course of a normal workday.

Position Summary:

Title: Program Manager, Human Resources
Department: Program Administration
Engagement Status: Full-Time/Exempt
Reports to: Director of Administration
Wage Range: $55,000 to $70,000

Join us on our mission to build a stronger community by fostering the strengths in individuals and by acting as a catalyst to end violence and youth homelessness. Download the application and apply today.